Real Estate Virtual Administrative Assistant
Part-Time
We are seeking a highly organized and detail-oriented Real Estate Virtual Administrative Assistant to provide professional and efficient support to our real estate team. This part-time, remote role involves managing daily administrative tasks, handling client communication, organizing transaction documents, and coordinating showings and follow-ups. The ideal candidate will be proactive, tech-savvy, and capable of handling multiple responsibilities in a fast-paced real estate environment. Strong communication skills, familiarity with industry tools, and the ability to prioritize tasks with minimal supervision are essential for success in this role. You will play a key role in supporting the CEO and the team by ensuring smooth operations and exceptional client service
About us
Dextra Outsourcing Solutions is a remote-first company committed to supporting global businesses with reliable and creative virtual assistance. We are growing our digital marketing team and looking for a skilled Social media and Content Specialist to help shape our brand’s voice and online presence.
Key Responsibilities:
1. Lead Management
- Assist in managing active listings, transactions, and client follow-ups.
- Pull leads, track inquiries, and update the CRM system.
- Confirm and coordinate showings through ShowingTime or similar platforms.
- Make follow-up calls after showings to gather feedback.
2. Communication & Coordination
- Answer phone calls and relay important messages to the CEO.
- Handle client and vendor correspondence professionally.
- Coordinate with transaction coordinators, agents, and team members as needed.
3. Administrative Support
- Organize and manage documents related to real estate transactions.
- Maintain an organized cloud-based file system.
4. Email & Mailbox Management and Executive Support
- Monitor and manage email, filtering important communications.
- Draft, proofread, and send emails as instructed.
- Prioritize and respond to emails on behalf of the CEO, ensuring timely communication
Qualifications:
- Real estate background experience is a plus
- Good communication skills in English, written and verbal
- Knowledge in tools such as Sideline (mobile app), Ring Central, Index (reference property listings)
- Amendable for part time position from 9AM to 1PM PST. Mondays to Fridays.
Requirements:
- Laptop specifications or personal computer
- Processor (Intel Core i5, i7, i9 or AMD Ryzen series)
- Minimum of 8GB Memory (RAM)
- Dual monitor (not required)
- High-quality headset for clear communication
- Webcam for virtual meetings and collaboration
- Backup equipment to ensure uninterrupted workflow
- Internet speed minimum requirement of 50mbps
Work Environment
• Remote work from home or any location with a stable internet connection.
• Flexible hours depending on the needs of the client.
Ready to join the team?
Apply Now